A tale of an old subscriber list

So if you’re on this page it’s very likely because you clicked a link to it in an e-mail we’ve just sent you!

That e-mail was sent January 2020 and is basically just a reworded version of an e-mail originally sent back in August 2019 reminding people that the LUG has relaunched.

The short version…

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We’re sorry if you’ve got an e-mail from us a second time!

Our main reason for sending another e-mail was because we’d randomly stumbled upon an old file with the e-mail addresses of older subscribers who we think we’ve likely forgot to tell about our relaunch. It’d always been meant to be a one-off e-mail and we won’t be doing it again… that file is also now gone.

For a better explanation (and how we’re protecting your personal information) you’ll need the longer version below…

Oh and we also threw in about 4 or 5 extra e-mail addresses in… who were already on the general@ mailing list but not on meetings@, just in case you’d forgotten we have both!

The longer version 🙂

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When we relaunched back in August we sent an e-mail out to everyone who was still on the older (Mailman 2.1 based) mailing list of “staffslug@staffslug.org.uk” (which has since been retired and archived).

Basically it just said that we were finally back and how you could re-subscribe yourself manually (either by sending an e-mail or using the web interface) to the new Mailman 3 based mailing lists.

This had a few issues…

  • Many of you just wanted a button to push which would do it for you.
  • The list of people on the old mailing list had dwindled a lot (from 150 to about 70) presumably during the LUGs dormant phase!
  • All the e-mails were sent using BCC, which I imagine got some of the e-mails trapped in spam filters.

We only know it was about 150 as an old e-mail with minutes from a meeting in 2013 (yes, even back then a bunch of us were trying to restart things!) shows the old LUGMaster stating that figure.

Anyway, after the e-mail in August was sent… we deleted the sent copy of the e-mail (with all the BCC’s) so that we weren’t retaining those addresses.

However over the last few years… files have been accumulating from past attempts to move the mailing lists over. In a recent tidy up we’ve spotted an old CSV format file with e-mail addresses of those who we’re guessing have either subscribed to an older mailing list before or used one in some way.

Dusting this off a bit… we removed from that list anyone who is already subscribed or we remembered e-mailing/telling back in August (although it’s a lot of e-mail addresses, sorry if our memory isn’t great!).

Suffice to say this latest reminder e-mail is based on what was left… sorry if you got one in August as well!

This time we’ve sent it using an excellent “Mail Merge” add-on for Thunderbird (and not using BCC) which accepts CSV files! It also includes handy buttons for resubscribing… which we have connected to little scripts we’ve made to automate the job!

The file we’ve discovered has since been deleted and additionally (just like with the BCC e-mail from before) sent copies of the e-mails have gone too.

Hope this all makes sense!

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